How to cancel the remaining invoices when converting to electronic invoices according to Decree 123/2020/ND-CP

✨ In the process of converting to using electronic invoices according to the new regulations of Decree 123/2020/ND-CP and Circular 78/2021/TT-BTC, businesses and organizations need to handle the remaining paper invoices, including paper invoices and electronic invoices according to the old regulations (Circular 32, Decision No. 1209). How to handle the number of the remaining invoices, is a question of many businesses, TASCO will answer this question in the article below!

✨ Currently, regulations on electronic invoices are always a headache issue for businesses because policies and legal documents are issued and revised continuously. How are the order and procedures for converting e-invoices regulated? How does the process apply? If the number of e-invoices and paper invoices that have been used by the enterprise still exists, how should the units handle it? Thousands of questions make most of the accounting department at the units confused, however, e-invoices are a very useful solution, saving considerable cost and time for the businesses to use. .

✨ Therefore, businesses should convert and replace invoices according to the procedures prescribed by legal authorities to avoid unfortunate mistakes!

Paper e-invoices and issued e-invoices must be destroyed:

According to the provisions of Clause 3, Article 15 of Decree 123, stated:

⭐ From the receipt of the notice of approval of use of e-invoices from the tax authority, the relevant enterprise, business entity, other organization, household or individual business shall terminate the use of e-invoices whose issue has been announced, and destroy any unused physical invoices whose issue has been announced. The destruction of unused physical invoices must follow procedures provided in Article 27 hereof.

Thus, according to the above provisions, from the time when an enterprise registers to use e-invoices under Decree 123 and is accepted by the tax authority, the enterprise will stop using e-invoices according to the old regulations and implement destroy the remaining paper invoices (if any).

How to cancel the remaining paper invoices when converting to electronic invoices according to Decree 123/2020/ND-CP

Procedures for cancel the invoices of enterprises, economic organizations, business households and individuals shall comply with Article 27 of Decree 123 as follows:

📌 The enterprise, business entity, household, or individual business shall make the list of invoices to be destroyed.

📌 The enterprise or business entity shall establish an invoice destruction council. The invoice destruction council is comprised of senior representatives and representatives of the accounting department. The household or individual business is not required to establish an invoice destruction council.

📌  The invoice destruction record shall bear signatures of members of the invoice destruction council who shall assume legal liability for any mistakes thereof.

📌  Invoice destruction dossier includes:

• The decision on establishment of the invoice destruction council, except household or individual businesses;
• The list of invoices to be destroyed, including: Name, form number and reference number of the invoice, number of destroyed invoices (from number….to number…., or number of each invoice if the invoice numbers are not continuous);
• The invoice destruction record;
• The notice of invoice destruction result includes type, reference number, and quantity of destroyed invoice, from number…..to number….., reasons, date and time, and method of destruction, using Form No. 02/HUY-HDG in Appendix IA enclosed herewith.

🖇The invoice destruction dossier shall be kept by the enterprise, business entity, household, or individual business using invoices. The notice of invoice destruction result is made into 02 copies of which one copy is kept on file, and the other is sent to the supervisory tax authority within 05 working days from the date of invoice destruction.

🖇For old e-invoices in use, enterprises should contact their e-invoice provider to support the discontinuation procedure on the software to avoid the arising of still issuing invoices after switching to using e-invoices according to Decree 123.

If you have any questions about the above contents, please immediately contact TASCO Tax Agent via hotline: 0975.48.08.68 (Zalo) for a free consultation!

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