THINGS TO KNOW ABOUT E-Billing WITH TAX AUTHENTIC CODE

"From November 1, 2020, enterprises, economic organizations, other organizations, business households and individuals must register for the application of e-invoices under the guidance in this Circular". It is a quote in Circular 98/2019 / TT-BTC (guiding the implementation of Decree 68/2018 / ND-CP) and there is only more than 5 months left for all businesses across the country to comply with regulations. this.

Thus, it is very necessary to find out information and convert to using electronic invoices during this time.

Currently, there are 2 types of electronic invoices in circulation: electronic invoices with authentication codes and electronic invoices without authentication codes.

Both types of e-invoices have the function of recording information about selling goods, providing services, creating, exchanging, storing and preserving by electronic means. However, there are a few differences between them:

First, the most noticeable thing is that an electronic invoice has an authentication code with an authentication code, an invoice number, and a QR code issued by the system of the General Department of Taxation and no invoice without an authentication code.

Second, an e-invoice with an authentication code can look up the content of each invoice and enterprises do not need to report the use of invoices, while an electronic invoice without a code can only. To check the invoice issued in any period and the number of invoices issued in the period, the enterprise must also make a report on the use of invoices in each period.

Third, e-invoices with authentication codes are much more secure. To check the information of invoices, users must have a separate account issued by the tax authorities.

Fourth, the invoicing process has different validation codes and no validation codes.

• Invoicing with the tax authority's authentication code:

Step 1: Make invoices for selling goods and providing services

Step 2: Digitally and digitally sign the invoices already

Step 3:

If the enterprise uses the invoice to access the web portal of General Department of Taxation to make invoices, then send the invoice via the portal to the tax authority to issue the code.

If you use an invoice through an e-invoice service provider, send an invoice through a service provider to the tax authority to issue the code.

• Invoicing without authentication code of tax authorities:

Enterprises use electronic invoicing software to make electronic invoices when selling goods, providing services, digitally signing e-invoices and sending them to buyers according to the agreement between the seller and the buyer.

HOW DOES THE ENTERPRISE ARE PERMITTED TO USE E-BILLING WITH TAX CODE codes?

Conditions for enterprises to register to use e-invoices with codes of tax authorities:

- Being a business that has been granted a tax code and is operating.

- Have digital certificates as prescribed by law. The deed must contain information on the tax code of the business and be valid.

- Activities in areas with the ability to access and use the internet.

Procedures for registration of the use of e-invoices with codes of tax authorities are specified in Article 14 of Decree 119/2018 / ND-CP as follows:

Step 1: The enterprise can access the web portal of General Department of Taxation to register to use electronic invoices with the code of the tax authority.

Registration information contents are made according to the Form No. 01 of the Appendix enclosed herewith.

Step 2: Receive a notice of acceptance or disapproval of e-invoice registration with the tax authority's code according to Form No. 02 of the Appendix enclosed herewith after 1 working day from the date of receipt. registered to use electronic invoices.

👉 Note:

- From the time of using e-invoices with the tax authority's code, enterprises must destroy unused paper invoices (if any) according to regulations.

- In case there is any change in registration information for use of e-invoices, the enterprise shall make changes to the information and send it to the tax authority using the Form No. 01 attached Appendix.

Steps for notification of e-invoice issuance:

Step 1: Make Invoice Issuance Notice on the Voice mailbox software

Step 2: Submit Invoice Issuance Notice, decide to use e-invoices and sample invoices to the Tax Authority via the Portal

Step 3: Check the tax authority's approval of the invoice issuance notice.

👉 Note: Enterprises are only allowed to issue invoices with the approval of the tax authorities.

Access the website tracuuhoadon.gdt.gov.vn to look up the bill compliance status of businesses.

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