Regulations on the conversion and use of electronic PIT withholding documents

1. Is it mandatory to use the PIT withholding voucher?

⚡ The use of personal income tax withholding vouchers continues to comply with Circular No. 37/2010/TT-BTC dated March 18, 2010, of the Ministry of Finance, guiding the issuance, use, and management of self-printed personal income tax withholding vouchers (and amended and supplemented vouchers) and Decision No. 102/2008/QD-BTC dated 12/11/2008 of the Minister of Finance on the issuance of a sample of personal income tax receipt until the end of June 30, 2022.

⚡ In case organizations withholding personal income tax meets the conditions on information technology infrastructure, they may apply the form of electronic vouchers to withhold personal income tax according to the provisions of Decree No. 123/2020/ ND-CP before July 1, 2022, and carry out procedures as guided in Circular No. 37/2010/TT-BTC dated March 18, 2010, of the Ministry of Finance.

⇒ Therefore, from July 1, 2022, all businesses, organizations, and individuals must switch to using electronic vouchers to deduct PIT.

2. Format of electronic vouchers withholding PIT:

➥ Organizations withholding personal income tax when using vouchers as prescribed in Decree 123/2020/ND-CP in electronic form build a software system to use electronic vouchers to ensure the following requirements: Compulsory content as prescribed in Clause 1, Article 32 of Decree 123/2020/ND-CP (refer to form 03/TNCN in Appendix III issued together with Decree No. 123/2020/ND-CP)

➥ Electronic vouchers must be displayed fully and accurately, ensuring that the contents of the vouchers do not lead to misunderstanding so that users can read them electronically.

3. Time of making electronic vouchers withholding PIT:

🔅 At the time of withholding personal income tax, the time of collecting taxes, fees, and charges, organizations withholding personal income tax, organizations collecting taxes, fees, and charges must make vouchers and receipts and deliver them to the person whose income is withheld from tax, the person who pays taxes, fees, and charges.

4. Compulsory content that must be included in the PIT withholding electronic voucher:

✔ Name of tax withholding voucher, a symbol of tax withholding voucher, a symbol of tax withholding voucher, the ordinal number of tax withholding voucher;

✔ Name, address, tax identification number of the payer

✔ Name, address, tax identification number of the taxpayer (if the taxpayer has a tax identification number);

✔ Nationality (if the taxpayer is not a Vietnamese citizen);

✔ Income amount, time of income payment, total taxable income, withheld tax amount; the amount of income still received;

✔ Date, month, year of making tax deduction vouchers;

✔ Full name and signature of the payer.

5. Regarding the preservation and storage of electronic invoices and vouchers:

🔗 Safety, confidentiality, integrity, completeness, no change or deviation during the storage period;

🔗 Properly and fully archived according to the provisions of accounting law.

◾  Electronic invoices and electronic vouchers are preserved and archived by electronic means. Agencies, organizations, and individuals are entitled to choose and apply the form of preservation and storage of electronic invoices and electronic vouchers in accordance with the characteristics of their operations and the ability to apply technology. E-invoices and electronic vouchers must be ready to be printed on paper or searchable upon request.

◾  Invoices ordered by tax authorities, and vouchers ordered to be printed or printed by themselves must be preserved and storage in accordance with the following requirements:

🔗 Invoices and vouchers that have not yet been made are stored and preserved in warehouses according to storing and preserving valuable documents.

🔗 Invoices and vouchers made in accounting units shall be stored according to regulations.

🔗 Invoices and vouchers made in organizations, households, and individuals that are not accounting units shall be stored and preserved as the private property of such organizations, households, or individuals.

6. How to handle outstanding personal income tax withholding vouchers printed and self-printed:

⏩ Enterprises and organizations are not allowed to use printed and self-printed PIT withholding vouchers from July 1, 2022.

⏩ Unused PIT withholding vouchers that are still left by the enterprise, the organization shall cross out, keep and list them in the deleted column in the reporting period on the use of PIT withholding vouchers (Form CTT25/AC) sent to the tax authority directly under regulations.

⏩ Hanoi Tax Department informs businesses, organizations, and individuals to know and implement. During the implementation process, if you have any problems, please contact the tax authority directly managing them for guidance or feedback via email at hotrohoadondientu.han@gdt.gov.vn, phone numbers hotline to support the implementation of electronic invoices (posted on the website of Hanoi Tax Department hanoi.gdt.gov.vn).

⇒ If you have any questions, please register here for TASCO's earliest advice or contact hotline: 0975480868 (Zalo)

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